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Creating a New Presentation:
Beginning a new slide show

Open the program Microsoft Powerpoint

  1. MAC: Double-click on “Macintosh HD”, find the Microsoft Office folder and open Powerpoint.
  2. PC: From Start, click Programs and Powerpoint

Once you have started the program you will see a window that looks similar to this:

HINT: This tutorial was created using Microsoft Office 2001 for MAC so if you have a different version the windows will look different. However, most of the tutorial will work fine you just need to be aware of differences in look!

  • If you look at this window you will notice that the presentation tab has been clicked and under it there are two choices:
    1. Content
      1. This will give you an existing presentation complete with text and graphics for a specific type of presentation, a marketing plan for example.
      2. This choice will put much of the information in for you and you will just change the wording.
    2. Design
      1. This will give you a style or design for you to use to make your own presentation.
      2. This one gives you more freedom, you create one slide at a time with the layout you want.
    3. You now want to choose a specific design and clik on the OK button. Don’t stress too much, you will be able to change the design later if you want to.
    4. You will now get a new window that is asking you to choose a slide layout.
    5. You can choose a layout that will match the slide you are planning to make or you can choose a blank slide and create everything you want.
    6. Once you have chosen a layout you are finally taken into Powerpoint and you have your first slide to work on.

    • Setting the View to see what you want!

      1. Setting the views is accomplished with these tools. They are located at the bottom left-hand corner of the window. They can also be changed by going to “View” on the menu-bar.
      2. You can see the type of view by putting the mouse over the above buttons.
      3. Choose which one works the best for you. It mainly depends upon how you like to work.
      4. The default view (the one that comes up if you don’t change it) is called the “normal view”. In this view you have three “frames” on your screen: the slide view, the outline view and the notes view.

      5. By choosing “Slide” view you will see only the slide:

      6. Choosing the “Slide Sorter” view will give you this:

      7. And the “Notes” view will give you this:


    Inserting Buttons:

      1. Go to “Slide Show” on the top menubar. Look for “Action Buttons”. A sidebar will pop out.
      2. Decide which type of button you want. For example: if you want to insert a Home button you might want to choose the button that either says home or has a picture of a house. If you want to put words on the button then choose “custom” or the picture of a blank button.
      3. Now your cursor will turn into cross-hairs . You need to draw a box the size that you want your button.
      4. If you are building your Powerpoint for Adobe Acrobat you do not need to set an action on the pop-up window. However if you want your links to work in Powerpoint then choose “Hyperlink” and decide which slide you want your button to link to.
      5. Choose your text tool and click on the button or choose “Edit”....”Text object”(Mac) or right click on the button and choose “Add Text” (Windows). Once you have your cursor on the button then type the text you want to appear there.
      6. To change the text on the button double-click on the text and go to “Format”...”Font” This will allow you to change the Font, size, style, effects and color. This can also be done by selecting the text and using font buttons on the toolbar at the top of the window (if these are active).
      7. To change the color and appearance of the button double-click on the button itself. In this pop-up box you will be able to change the fill, the line settings as well as the size and position.
        HINT: You can also change the position on the button itself by dragging it around the screen or change the size by clicking on it and then grabbing the corner and dragging it to the desired size.

        Be creative! You can make some pretty amazing buttons!

    Linking:

    1. Select the text or graphic you want to use as a link (drag over the text or click on the graphic)
    2. Go to the top menu-bar and choose "Slide Show....Action Settings"
    3. Once the Action Settings window pops up you want to choose "Hyperlink to:"
    4. Below that is a drop-down menu that says "Next Slide" click on that and choose where you want the link to go
      If you choose other Powerpoint or Other File you will be asked to find the file you want to link to. It is a good idea to move the file into the same folder or same disk as your Powerpoint.
    5. Click OK when you're done.
    6. To test the link choose "Slide Show...View Show" and make sure the link works.
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